Executive assistant, Personal assistant

- providing daily administrative support to the Head of Branch (HB)
- maintaining the HB’s schedule, informing of deadlines, meetings, travels, business events
- organizing internal and external meetings, conference calls and video-conferences, including communication with meeting/event participants, taking minutes
- handling business correspondence, drafting and editing various papers, letters, memos
- reading, monitoring and responding to the HB's email
- compiling data and producing briefing papers, reports and presentations
- arranging business and personal travels (hotel, tickets booking, providing visa support, preparing complex travel itineraries)
- undertaking special projects as requested with minimum direction and supervision
- communicating with associates to control task performance
- liaising with representatives of clients, organisations, government authorities at the HB’s request for issues not requiring direct involvement of the HB
- assisting with marketing projects
- maintaining the filing system
- producing and submitting various expense claims and reports to the finance and accounting department
- updating general client info and maintaining data base
- running HB’s personal errands

- providing daily administrative support to the Managing Partner (MP)
- maintaining the Managing Partner’s schedule, informing of deadlines, meetings, travels, business events
- organizing internal and external meetings, conference calls and video-conferences, including communication with meeting/event participants, taking minutes, maintaining minutes data base
- handling business correspondence, drafting and editing various papers, letters, memos
- reading, monitoring and responding to the MP's email
- compiling data and producing briefing papers, reports and presentations
- arranging business and personal travels (hotel, tickets booking, providing visa support, preparing complex travel itineraries)
- undertaking special projects as requested with minimum direction and supervision
- communicating with associates to control task performance
- liaising with representatives of clients, organisations, government authorities at the MP’s request for issues not requiring direct involvement of the MP
- assisting with marketing projects
- maintaining the filing system
- producing and submitting various expense claims and reports to the finance and accounting department
- updating general client info and maintaining data base
- running MP’s personal errands

- daily administrative support to GM (including calendar, organizing meetings, call conferences, etc.)
- management of GM expenses, as well as office related monthly expenses
- day-to-day management of GM’s drivers
- preparing presentation decks for the GM
- managing all travel requirements of GM and her family including visas, hotel, etc.
- coordinating issuing (cancellation) of plastic passes for office staff with Landlord, making necessary configurations in the corresponding soft application
- organizing and day-to-day tracking quality of the following services provided to employees and visitors: fleet management (through the leasing company), cell phones, blackberry
- working closely with safety service provider to ensure that labor safety rules and procedures are in compliance with labor & safety legislation and corporate requirements
- organizing translation services, notary registration through a provider
- welcoming newcomers, arrange new workings places, cell phone sim card, entry pass etc.
- arranging short-term business trips for company’s guests incl. visa support, accommodation of VIP guests, logistics, miscellaneous (booking restaurants, city tours)
- leading work permit and work visa issues for foreign staff
- handling registration / de-registration of office foreign staff
- taking an active part in arranging business meetings, corporate events
- managing day-to-day services delivery, communicating with service providers

- performing administrative support
- handling business correspondence, drafting and editing letters, documents
- handling the Managing Partner’s schedule
- arranging business trips (hotel, tickets booking, providing visa support, preparing complex travel itineraries)
- arranging internal and external meetings, conference calls
- communicating with associates to control task performance
- making PowerPoint presentations (for conferences, seminars, internal events)
- producing documents, briefing papers, reports
- maintaining the filing system
- filling in various expense claims and reports for the finance and accounting department
- updating general client info and maintaining data base

- providing general administrative support
- maintaining schedule,organizing internal and external meetings
- arranging business trips (hotel, tickets booking, providing visa support)
- compiling data and preparing various summaries and reports
- undertaking special projects as requested with minimum direction and supervision
- communicating with associates to control task performance
- assisting with marketing projects
- handling business correspondence and phone calls
- maintaining the filing system

- providing general administrative support
- translating documents between English and Russian
- handling business correspondence

- translating materials on executive education

- simultaneous translation between English and Russian